Live classes and 1:1 tutoring with Zoom, Google Meet or Teams

Before you start

• Live classes are included in the Professional and Institutional plans. On lower plans the page is visible with a lock.
• You use your own Zoom, Google Meet or Microsoft Teams account: Acatudy schedules the class, controls who can enter and records attendance.
• Admins manage every subject; teachers only the subjects assigned to them.

Open Courses → Live classes. The page has four tabs: Upcoming classes, Past classes, 1:1 tutoring and Attendance.

Schedule a class

1. Fill in Schedule a class

   Choose the Subject (e.g. Algebra II), a Title (Quadratic equations — live review), Starts and Ends. Times use your academy's time zone, shown under the fields.

   

2. Paste your meeting link

   Pick the Platform (Zoom, Google Meet, Teams or other) and paste the Meeting link. Students never see this link: they join with the Join button, which only works for students of that subject.

3. Repeat it every week (optional)

   Tick Repeat every week and set the Number of classes: one class is created per week, same day and time, with the same link. Perfect for "Cell structure lab — every Tuesday at 4 PM".

4. Click Schedule class

   The class appears in Upcoming classes and automatically in the calendar of the subject's students.

How students join

• Students see their classes on the Live classes page of their area, inside the subject and in their pending items.
• They get a reminder email 1 hour before the class.
• The Join button becomes active 10 minutes before the start. When they click it, Acatudy records their attendance and redirects them to your meeting.
• As a host, use Open room in the list to start the meeting.

After the class: attendance and recording

1. Open the class

   In Past classes, click Attendance & recording (or Manage on any class).

   

2. Check the attendance

   You'll see "5 of 6 students attended", with each student's first join time. Attendance is recorded automatically when a student clicks Join; you can correct it (Attended / Absent) and click Save attendance.

3. Share the recording

   Paste the Recording link (Zoom cloud, Google Drive, YouTube…) and click Save recording: students see it under Live classes. You can also Add as a video in a unit so it becomes part of the subject's content.

   

The Attendance tab summarizes attendance by student across all finished classes of their subjects: useful for parent conferences.

1:1 tutoring

1. Open tutoring slots

   In 1:1 tutoring, choose the subject, the First slot, how many Back-to-back slots to create (e.g. four 30-minute slots from 5 PM), the Meeting link and optional Notes for the student. Click Create slots.

2. Set the cancellation window

   In Cancellations, set how many hours before students can cancel (24 hours by default).

   

3. Students book

   Students of the subject see the free slots and book one; both of you receive a confirmation email, and the session appears in the calendar. You can cancel a booking (the slot becomes available again) or delete a slot.

Frequently asked questions

Do I need a paid Zoom account?

No specific plan is required: any meeting link works. Keep in mind your provider's own limits (for example, meeting length on free Zoom accounts).

Can a student join from the recording link before the class?

The meeting link is never shown to students, and Join opens only 10 minutes before the start.

Can teachers schedule their own classes?

Yes, for the subjects assigned to them. See Invite teachers.